Prevention and Protection
Organizations need to continuously prevent themselves from both inside and outside attacks. There are countless data breaches in the recent past—Apple and Citibank, to name just a couple—that not only have had financial repercussions but also regulation and compliance implications as well as public humiliation.
Additionally, your print infrastructure should be among the top IT devices that need to be secured along with your PCs and networks. And while there can be great depth to the security conversation, a summary of highlights is below.
Hardware-resident authentication features and/or a software solution can control access to your document imaging equipment. Creating policies to keep in place to protect the hard drives on all your printers and MFPs can ensure safety. While some devices may seem safe due to low usage, and because these devices sit on the periphery of a network, safeguarding against breaches is just as imperative.
Only 43% of print hardware have additional security features enabled. –InfoTrends Research
This means that most organizations simply aren’t doing enough and, worse, leaving themselves susceptible to a breach.
Proprietary and private data needs to remain protected. Attacks from the outside may seem obvious threats, but it’s what could happen from the inside that should be a red flag also.
18% of businesses have had company files accessed by unauthorized individuals. –InfoTrends Research
Therefore, one of the biggest necessities today is to lock down digital documents that have sensitive data or proprietary information. Numerous methods exist to lock the document itself through encryption or digital rights management solutions or by protecting documents through authorization in a document management system.
Information that is stored digitally is wholly different than when files are printed. Often time sensitive documents, such as company payroll, can be found sitting in an output tray of a print device for all to see. That’s just one example—and there’s a quick fix for it.
75% of businesses haven’t yet implemented secure pull printing. –InfoTrends Research
To use this feature, your employees must authenticate at the device for the file to be printed, which means they’re standing there to immediately collect it.
Security is a business priority, however keeping up to date with new and changing efforts can be challenging. In fact…
Only 27% of people claim to be “very knowledgeable” about their company’s hardware and software systems for document printing in the office. –InfoTrends Research
The network knits all technology within a company together, and can also make it the most vulnerable to intrusion. To meet the growing and shifting needs of security, contacting a consultant, who can not only help you devise a holistic plan around security but also work with you to find existing and future vulnerabilities, could be very beneficial.
Don’t skimp on security—and don’t assume that your company is impervious to a breach
Many organizations aren’t doing enough with security, but many others are starting to do more
To be all-encompassing, be sure to secure all your devices, information, documents and the network